Online registration opens 20 January 2018. As of 20 April, online registration is no longer possible. If you wish to register after that date, you should register in Rome at the onsite registration desk.
Click here for the registration categories and costs. Note that considerable discounts are offered for SETAC members. If you do not have a SETAC account, you will need to create one first. The system allows you to create a free of charge (student) guest account in case you don’t wish to become an active SETAC member.
Please go to the SETAC Europe website and log in with your username and password. Go to invoices, where you will find an overview of all your invoices and receipts.
A combi fee is a registration fee for the meeting PLUS a SETAC membership. This fee is lower than the non-member registration fee and allows you to enjoy the benefits SETAC offers to his members for one year. Combi-fees are only valid for (new) members in Europe. Please note that for people from Low & Middle Income Countries* in Europe it might be more interesting to first become a member before registering for the meeting.
*Low & Middle Income Countries as defined by the World Bank.
Payment by credit card is strongly preferred. Credit card payments can be done during the online registration process. Payments can also be made by bank transfer. Note that cheques will not be accepted!
If we did not receive your payment, a reminder of non-payment will be sent 2 weeks before the Annual Meeting. If you receive a reminder but you did actually pay, you are asked to bring the proof of payment (bank statement) or official P.O. (purchase order) with you.
If no payment was received and no proof of payment can be shown, the full registration amount MUST be paid on-site!
If you require a printed invoice, you can receive it upon request.
If you cancel by 20 March, a cancellation fee of 50 Euros will be charged or in case of refund, deducted from the amount that was already paid. Cancellations must be received in writing by E-mail.
No refunds will be made for any reason for cancellations received after 20 March 2018. If you cancel your registration but have not paid yet, the outstanding amount will still be due. Paid no-shows will receive all materials covered by their registration fees upon request.
The receipt can be found on the SETAC website when you log in to your account.
Opening hours of the on-site registration desk will be:
Sunday 7:30 AM – 8:00 PM
Monday-Wednesday 7:30 AM – 6:30 PM
Thursday 7:30 AM – 2:00 PM
The colleague will receive all meeting material covered by the registration fee upon simple request by mail/e-mail.
YES. All presenters have to register by 20 March and payment is due by 20 April. Note that presentations from presenting authors not having registered by 20 March 2018 will be cancelled and excluded from the programme and abstract book. For registration info, click here.
YES. While we strongly appreciate the efforts the session chairs and scientific committee members put into the organisation of the meeting, we do not waive their registration fees. Many of our meeting delegates are involved in the organisation of specific parts of the meeting programme. Because we want to keep the registration fee for our meetings as low as possible, all of these volunteer contributors are asked to pay the appropriate registration fee. For registration info, click here.
Rome offers an excellent choice of quality and comfortable accommodation which you can find and book on this website.
Through this website you can book, modify or cancel your hotel reservations at any time.
For your information, a map of hotels close to the conference centre will be available as from December 2017.
Note that SETAC Europe is not responsible for the bookings made through above mentioned websites.
As usual, during the SETAC Europe 28th Annual Meeting, meeting rooms will be available for parallel / business meetings. If you would like to book a meeting room, please complete the appropriate online meeting room request before 1 April 2018. Note that space is limited, and reservations are done on a first-come, first-serve basis.