Abstract and Scientific Programme

If you submitted your abstract successfully, you should receive a submission confirmation e-mail within 24h after submission. If you didn’t, please contact the SETAC Europe office as soon as possible so we can check if your submission was successful.

SETAC Europe introduced the submission of extended abstracts for platform presentation in order to improve the scientific quality of the meeting. Extended abstracts enable the scientific committee and the session chairs to better judge the papers, and facilitate the consistent programming of the platform sessions.

At the meeting, a regular abstract book containing the short abstracts for all platform and poster presentations will be distributed. The extended abstracts will be available online. The abstract book (with short abstracts) will be available online free of charge, or in print upon purchase.

Please note that ONLY submissions including an extended abstract will be considered for a platform presentation.

In case you are selected to give a platform presentation, your extended abstract will be available online, UNLESS you have indicated during your online submission you do NOT give SETAC permission to publish the extended abstract.

If you have not indicated this during your online submission, you can still send an e-mail to the SETAC Europe office until 30 April 2018 asking not to make your extended abstract visible.

The extended abstracts of papers that are accepted for a platform presentation are only published in the online programme (unless you choose otherwise), NOT in a hardcopy proceedings book.

You will receive an acceptance or rejection letter by 25 January 2018. Deadline for submission of abstracts is 29 November 2017 and the abstract review process will start early December. Firstly, all abstracts were evaluated by the members of the scientific committee. They did a first screening and took out non-fitting and poor quality abstracts. Just before Christmas, the abstracts went to the session chairs/co-chairs for a more detailed review. They evaluated all papers in order to make a selection of platform and poster presentations, and suggested a programme for their session. This programme went back to the Scientific Committee for a final check to take out biased or too commercial sessions. The SETAC Europe office coordinates this whole process and administers the results of each step. Once the review process has been terminated, the SETAC Europe office sends  out the acceptance / rejection letters to all submitters by …. January. If authors do not receive any news by … January, we strongly advise them to contact SETAC staff.

For every abstract, the contact person of the abstract (i.e. the presenting author of the abstract) receives an acceptance or rejection letter by the end of January. If you have not received any news by 25 January we strongly advise you to contact SETAC staff.

In the frame of the Annual Meeting programme, the members of the scientific committee and/or the session chairs/co-chairs have the responsibility of reading, evaluating and selecting papers for platform and poster presentations. The number of slots for platform presentations is limited, so it is simply not possible to give all persons requesting a platform presentation a slot to give their talk. A change from poster to platform is not possible because at that stage we have already scheduled all the platform sessions and notified all submitters about their abstract status. However, in case of a platform withdrawal there can be a possibility of switching a poster to a platform presentation, which is decided by the session (co-)chairs. If an author would have any specific questions about the choice of platform/poster assignments, he/she is advised to contact the session chairs/co-chairs.

Extended abstracts are used to enable the scientific committee and the session chairs to better judge the papers, and facilitate the consistent programming of the platform sessions. Your abstract will be reviewed by the scientific committee and the session chairs and they can decide to accept your abstract for a poster presentation. This means your extended abstract will not be published in the online programme. The short abstract will be published in the online programme and in a separate congress proceedings book. The extended abstracts of papers that are accepted for a platform are only published in the online programme, NOT in a hardcopy proceedings book.

Please note that you CANNOT make changes to your abstract / extended abstract once you have submitted it. If for some reason you need to make IMPORTANT changes to your abstract (e.g. change presenting author, change permission to publish extended abstract), please send an e-mail to the SETAC Europe office by 30 April 2018, clearly mentioning your abstract number, title and the changes that need to be made. If you need to make changes to your extended abstract, please attach the changed file to your e-mail. After 15 March, abstract and programme books will be sent to the printer and changes cannot be made anymore.

Check with your co-author(s) if they can present your poster/platform for you. If they can, then notify the SETAC Europe office that the presenting author of your poster/platform presentation will change. If there is nobody to present your poster/platform presentation, you will have to withdraw it from the programme. In this case, please notify the SETAC Europe office immediately so they can make the necessary changes to the programme.

Note that presentations from presenting authors not registered by 20 March 2018, will be cancelled and excluded from the programme and abstract book.

Poster presenters are responsible for their own poster, and should bring their poster personally. If for some reason you cannot attend the meeting, check with your co-author(s) if they can present the poster instead. In case of withdrawal, the author should notify the SETAC Europe office immediately.

Technical guidelines to prepare your poster / platform presentation will be available online early April.

In some platform sessions, the last 20 minutes slot has been reserved for 4 very short presentations or ‘poster spotlights’ (of 4 minutes each). Poster spotlight presenters should prepare 2-3 slides to highlight the work presented on their poster that will be displayed all day in the poster/exhibition hall. If more than 3 slides are submitted for the poster spotlight presentation, only the first 3 slides will be shown.
A poster corner is located in the poster area/exhibition hall and displays 6 to 8 posters with a common subject. During the poster social at the day the session is scheduled, a group discussion will be organised with an introduction by the session chair in front of the posters. After this introduction the posters will be discussed among the authors and the audience present in the poster corner.

The session overview can be found here. The detailed scientific programme with presentation titles and authors will be online by 1 April 2018.

In addition to the parallel sessions, special sessions will be planned in Rome.

Registration

Online registration opens 20 January 2018. As of 20 April, online registration is no longer possible. If you wish to register after that date, you should register in Rome at the onsite registration desk.

Click here for the registration categories and costs. Note that considerable discounts are offered for SETAC members. If you do not have a SETAC account, you will need to create one first. The system allows you to create a free of charge (student) guest account in case you don’t wish to become an active SETAC member.